New Future Meeting Space Scenarios Paint a Picture of What’s To Come

We’re continuing to lay out what the future of meetings could look and feel like with new conference and knowledge sharing scenarios resulting from our Future Meeting Space research with the European Association of Event Centres (EVVC) and the Fraunhofer Institute of Industrial Engineering (IAO).

The six formats captured in Infographics like these (see our website for the full line- up) include: Totally Unplugged, Co-Working, Virtual Goes Live, Interactive Forum, Multisite & Hybrid.

Interactive Forum
Here meetings of up to 200 participants start with plenaries which provide a roadmap for discussion, then participants break into small groups to dive deeper, debate and build on these topics.  World Cafés and gamification could be a fit here. Reactions and ideas are then aggregated and shared back with the group as a whole to create connections, highlight common challenges and opportunities, and identify next steps.

Multisite Conference

In this instance a main meeting is held across several venues simultaneously – with about 50 people per venue keeping face-to-face connections but losing long distance travel. Live video transmissions connect the meeting locations and people with a common core agenda. Individual locations are also able to break off and address local and regional topics as well.  Event specific online platforms, holograms and robots could be used here for knowledge sharing and connection.

Co-Working Conference  

Knowing it’s hard to step away from responsibilities back at the office for non-stop, shorter meetings this format spreads meeting modules over a longer number of days and provides dedicated working spaces and time to attend to items back at the ranch.  Attendees are more autonomous in this unconference approach, yet still focused on meeting goals and given more opportunity to network and share knowledge informally.

Unplugged Conference

As opposed to staying tightly tethered to the office, the unplugged meeting deliberately picks a remote location where up to 50 participants can disconnect from daily work demands and outside distractions. Locations can be rural or “off the grid” urban venues.  Not surprisingly, the laser focus does not encourage technology & device connection during the meetings and knowledge sharing is very concentrated.

Hybrid Conference

With this model there is a physical meeting and conference space as well as a digital meeting room for individuals or groups. Both sets of participants are linked into the same content, agenda and knowledge sharing realtime. BlueScape connections are in place and people are tuned in via laptops, desktops, mobile phones or tablets. Time and cost savings are a major focus here as is unified content.  Group discussions and networking are still very much in the mix.

Virtual Goes Live Conference
In this approach, a group that has only existed online thus far comes together face-to-face to meet and share knowledge. The purpose is to create deeper individual and group connections that will then enrich ongoing, online interaction.